Now more than ever, efficiency is at the forefront of business planning. Business owners and employers are trying to create more efficient workplaces to save costs and reduce employee stress and burnout. With this in mind, businesses are looking to free up key employees' schedules and foster environments for more strategic work practices that lead to an efficient workplace and productive employees.
How Can I Free Up My Employees Time?
You can free up your employees' time by creating a more efficient workplace that embraces automation. Automation allows employees to work smarter, not harder. Automating repetitive tasks will cut down on human error and free up time for key employees to contribute strategically to your business. Organizational automation of basic work processes will free up your employees to focus on more meaningful tasks to stop wasting time at work. What innovative, high-value work could your employees get up to if almost a whole day was added back into their workweek?
You can also free up your employee's time by matching tasks to skills. Understanding your employees' strengths and matching their individual jobs to their skill sets will help you reduce completion times and increase workplace efficiency. The result will be more productive employees and more time for meaningful work by critical employees.
How Do I Get Better at Delegating Tasks?
Another way to free up your time and create a more efficient workplace is to delegate tasks to your employees. Delegating tasks can be complex as employers and managers sometimes struggle with the shift from doing to leading. Successful delegation involves building trust and understanding amongst your employees and teammates. You can show your employees you trust them by delegating tasks that you know suit their skillsets so they can grow, succeed, and feel fulfilled. Learning how to delegate tasks to your employees successfully will maximize efficiency and reduce wasted time, creating a more efficient workplace.
One of the best practices for delegating includes clearly articulating your choices and inspiring your employees to engage and perform. It's important to let your employees know why their contributions are essential to gain a clear understanding of how their efforts contribute to the greater good of the company. Ensuring your employees are aligned and clearly understanding your business goals and objectives will help them be more successful in their roles.
How Do You Maintain Quality of Work?
One way to free up time in the workplace is to maintain the quality of work your employees are producing to reduce the amount of time you spend on revisions or corrections. Employers and employees alike can take many simple steps to maintain the quality of work produced on a day-to-day basis. Ensuring that work is completed correctly will reduce wasted time and create a more efficient workplace with productive employees.
One practice you can implement to increase the quality of both your and your employees' work is to stop multitasking and try focusing on individual tasks. When you're delegating tasks to key employees, you should concentrate task management on each employee's skill set, allowing them to focus their energy on quality work.
Employers and employees alike can also set personal goals and benchmarks to maintain quality output. Setting overall milestones with interim benchmarks makes it easy to track progress and remain motivated by small accomplishments. Significant challenges and goals will appear less daunting when broken down into criteria that help employees produce quality work while focusing on the big picture, which helps create an efficient workplace.
Employers can and should also work with their employees to foster a healthy work-life balance. If employees are well-rested, happy, and energized when they come to work, it will be reflected in the work they produce. This may require flexible scheduling, increased organizational structure, or movement away from traditional workweek scheduling. The result will be happier, more productive employees and a more efficient workplace.
From the employee's perspective, finding a healthy work-life balance will increase productivity and boost personal self-improvement. Employees may also realize that their newfound interests, hobbies, and goals assist them in advancing professionally. For example, skills found outside of work such as leadership, negotiation, and time management may be easily transferable.
Reducing Stress & Burnout in The Workplace
Stress and burnout in the workplace can make employees feel bogged down and reduce productivity. While stress and burnout are not easy concepts to measure, employers can take many steps to mitigate these issues. Employers can promote well-being practices, teach employees when to disconnect, encourage the practice of monotasking over multitasking and be compassionate to employee concerns.
By promoting well-being practices like exercise, meditation, and leisurely activities, employers can reduce employees' stress and anxiety levels, which may lead to more productive employees and a more efficient workplace. Employers who promote and allow disconnecting will show their employees that living a healthy life is essential to the organization.
Embracing a proper work-life balance allows employees to set boundaries and live their life beyond work. Encouraging employees to monotask will enable them to focus intensely on one task at a time, increasing work completion rates and reducing the added stress of trying to complete multiple tasks at once.
Lastly, showing compassion towards your employees' wants and needs will help them feel more comfortable, valued, and understood, which leads to a more engaged team and more productive employees. Increasing productivity and decreasing stress and burnout will ensure that less time is wasted and free up critical employees for more meaningful and high-value tasks.
Creating Flextime in Employees Schedules
Creating flextime in employees' schedules allows employers to maximize the time value of individual employees. Flextime is an alternative schedule that makes greater flexibility for an employee so they can choose to work when they work best. If adequately implemented, flextime aims to maximize the time and quality of each employee's work, creating more productive employees.
A flexible schedule policy will provide employees with the freedom they need to choose where they work, when they work, and how they work. A flexible working schedule allows employees to maximize productivity while increasing job satisfaction and decreasing the risk of burnout.
Create More Space for Strategic Work with Ridgebase
Suppose you're looking for a way to create an efficient business with productive employees. In that case, Ridgebase makes it possible for you to rapidly deploy technology that works to transform your organization's future. Leveraging Ridgebase and our innovative technological solutions allows you to cut through the noise with streamlined and affordable digital transformation strategies that you can leverage to create an efficient workplace and stop wasting time at work.
If you're interested in implementing automated business solutions that help you maintain the quality of your work your team produces while reducing stress and burnout in the workplace, you can book a complimentary meeting with an experienced advisor at Ridgebase to learn how you can leverage our technology to create productive employees. Click here to learn more.